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GW Law Library
Research Guides

Interlibrary Resource Sharing and Document Services at Jacob Burns Law Library

Obtaining library materials for Virtual Learning

This section reflects operations for Fall, 2020.  This policies noted in this section supersede any conflicting information in other sections of this libguide.  Please be advised that due to the volume of requests received we are processing scan requests as soon as possible.  Faculty requests have priority. If your request is for material that is to be used for a course please contact the library director, Scott Pagel. 

 

Copies of circulating Burns Law Library material

  • Students and faculty  submit a request through the interlibrary loan system accessed via JACOB, the library catalog. Faculty, if they prefer,  can choose to send an email to docservices@law.gwu.edu instead of using the ILL system.   Using the ILL system is preferred. If the item cannot be located at Burns the staff can easily submit it to another library.
  • Faculty: If you choose to send an email include full details, including title, publication year, beginning and ending pages.
  • Students: No copies will be made from materials that are on course reserve/reserve books, other books, and/or study aids needed for a class. Scans will not be provided from material with the location of  CRES (Course Reserve)/Reserve.
  • Students: Limited to 20 images per day.
  • Copyright policy and restrictions apply to all requests. 
  • Copies are emailed to your @law.gwu.edu address
  • Fulfillment of the request may take from 1-3 days dependent upon workflow and limited staff hours.

Copies via Interlibrary Loan

  • ILL: At this time, there are a significant number of libraries that have ceased physical operations. Many are trying to fulfill requests from electronic databases.  However, licensing restrictions may be in place.  We will make every effort to locate a fulfillment source.  

Loans for Burns Law Library items :

  • Most circulating items are available to be checked out.
  • Course Reserve, Reserve and other non-circulating items are not available
  • All circulation policies apply.
  • Students and faculty  submit a request through the interlibrary loan system accessed via JACOB, the library catalog. Faculty, if they prefer,  can choose to send an email to docservices@law.gwu.edu instead of using the ILL system.  Using the ILL system is preferred. If the item cannot be located at Burns the staff can easily submit it to another library.
  • Faculty: If you choose to send an email include full details, including title, publication year, and author.
  • Shipping: See shipping section below for details.

Loans via Interlibrary Loan and CLS

  • Interlibrary Loan:
    • Loan requests are being processed. Note: Many libraries continue to be closed. We will try to get the item but there is no guarantee we will be able to locate an open library willing to ship.
    • Received items are available for pick up or shipping. See shipping section below for criteria. 
  • CLS:  Operating on a limited basis from select libraries. 

Shipping or Pick up for Burns, ILL and CLS items

  • Shipping: Students residing more than 30 miles from the campus can request items shipped to them.
  • Shipping ILL: Send your mailing address via an email to ill@law.gwu.edu or insert in the request notes.   You will only need to do this once and this address will be used for all subsequent requests.
  • Shipping CLS: Send your mailing address via an email to clsburns@law.gwu.edu.
  • Local pick up: For students living less than 30 miles from the campus the books are available for pickup at the library. Based on the date/time you receive the pickup email, the books will be available Monday - Friday, 10:00 am - 4:00 pm. As you come into the 716 20th St doors, look to your left.  There is a table for Grab & Go books.  Look for a package with your name on it.
  • Students: You are responsible for the costs of returning the item. Shipped returns must be by a trackable shipper service. Or you can drop off the items at the library.
  • Faculty: Let us know your preference to receive the books.

Returning books to the library

  • Returns can be brought to the library and placed on the cart outside the library doors or shipped.
  • Returns that are shipped must use a trackable shipping service such as UPS, FedEx, DHL or USPS Priority, etc.
  • Ship to address is - The George Washington University Law Library, Attn: Document Services, 716 20th St NW, Washington DC 20052.

 

ILL Users

Interlibrary resource sharing is available to faculty, students and staff of the law school.  The service obtains material for you from institutions all over the world, if the material is not available at the Jacob Burns Law Library, Gelman Library or Himmelfarb Medical Library. Lending of material by other institutions is a courtesy.  Therefore, returning the items on time is important.  Late fees are assessed for books returned after the due date.   

Contacts:

  • ill@law.gwu.edu (best method)
  • 202.994.4156

 

Your ILL account

Current law students, faculty and staff automatically have an account in the interlibrary resource sharing system.  

  • Access your ILL  account by inputting your law school email userid and password in JACOB.
  • Request ILL material by using the GW Law Library WorldCat Discovery catalog, locate the material and click on "request the item." 
    • Use the signin button (top right) to access your ILL account.  

Policies and Tips

  • The staff makes every effort to get the material as quickly as possible.  However, since we are dependent upon a lending library it make take up to 3 weeks for a lender to either fulfill or deny the request.
  • Copyright fees are the responsibility of the patron.  The Interlibrary Resource Sharing staff will alert you, via email, if a request requires payment of copyright.  
  • Overdue fees are assessed at $3.00 per day.  They will not be waived. In addition to fees, excessive overdue can result in loss of ILL privileges, loss of library circulation privileges and/or a hold on your law school account.  Please work with us and return items on time.  

Lost/Damaged Books

Borrowing items from other libraries is a privilege.  Therefore if items are lost and/or damaged fines and fees will be incurred.

  • An item is declared lost if overdue 3 weeks or sooner if it is the end of the semester.
  • An invoice will be sent to you for the replacement cost (plus processing fees) and overdue fees. 
  • If you find the book prior to payment of the invoice, please return asap.  All fees except overdue fees will be waived.
  • If you find the book after the invoice has been paid, there will be no refund. You can add the book to your collection. 
  • Unpaid invoices will result in blocks placed on your library accounts.  And, if necessary, a hold will be placed on your University account.
  • Fees for damaged books will be determined by the lending library.  You may be responsible for replacement of the book.