Zoom recordings are a manual process; this differs from the automated in classroom recording system that Faculty may be used to.
This means that you must inform the Media Center of your Zoom recording after each class by forwarding the Zoom cloud recording notification email and then the Media Center staff will permission the recording to the class.
As mentioned in the previous section on scheduling Zooms, it is important that you do not change the default Zoom title. The Media Center relies on an accurate course number and section number (e.g. 9999-10) to permission recordings correctly.
Please see below for more information on the required Zoom notification email.
Up to 2 hours after you end the Zoom meeting/recording, you will receive a notification email from Zoom stating that “Cloud Recording - *name of Zoom meeting* is now available”.
Please forward this entire email to the Media Center at media@law.gwu.edu and state that you would like it made available to the entire class, or to certain individuals. Please provide @law email address(es) if the recording is just for certain individuals.
Please include the entire course number and section number (e.g. 9999-10 Web Portal Law) when making requests from us, if not already in the Zoom title.
We request the Zoom notification email because of the necessary details it provides (meeting "topic"/name, date, and time). These details help us efficiently find the correct recording on our Media Server. We do not require the recording link and passcode.
NOTE:
The Zoom emails state that the cloud recording will delete in 4 days; this means they will delete from your personal @law Zoom account storage in 4 days. This limit cannot be changed for any reason.
@law Zoom cloud recordings are automatically uploaded to our Media Server and saved there. Zoom recordings on our Media Server are not accessible to anyone outside of the Media Center employees, regardless of class recording/release preference, unless the request above comes into media@law.gwu.edu.
Thus, if the class was held via Zoom, the professor must inform us via email to make it accessible to the class, even if it is a release all class. Zoom recordings do not have an automatic release mechanism like traditional automated classroom recordings.
