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GW Law Library
Office of Instructional Technology Guides

Zoom for Meetings & Events

Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&AChat, and answering polling questions

On the other hand, meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance.

For a more detailed comparison of Meeting vs Webinar, click here.

How To Request A Webinar License

There are a very limited number of 500 seat Zoom Webinar licenses available upon request for faculty, student (student organization use), and staff accounts.

To request a license, email with complete event details and your role regarding the event; OIT staff will get back to you with a determination based on availability and appropriateness.

How To Schedule A Zoom Webinar

Scheduling and managing a Zoom Webinar is nearly identical as with a regular meeting. There are just a few differences in the settings you can adjust.

1. Log in to your @law gmail account.

2. Click the 9 dot menu, scroll down, and click Zoom.

Google 9-Dot Menu

3. Click Webinars in the left panel.

Zoom Dashboard Profile View

4. Click Schedule a Webinar.

Schedule A Webinar

5. Input the webinar information and adjust the settings. Recommended setting adjustments are shown below but they are ultimately up to the needs and wants of the host.

Webinar Settings

6. Click Schedule to save and schedule the webinar.

Zoom Webinar Settings & Controls

Many Zoom Meeting settings also apply to Webinars. Please reference the Zoom Settings & In-Meeting Controls section under Using Zoom Meeting. Below is a list of suggested settings based on experience with previous Webinars at the Law School. 

Webinar Suggested Settings


Allows the Host and Panelist to turn their video on during the webinar session.

Webinar Options 

Q&A: Feature that allows users to ask questions and the hosts and panelists to answer.

Enable Practice Session: Starts the webinar in a practice session with hosts and panelists only, before going live.

Automatically record webinar in cloud: Records the webinar automatically and uploads to the cloud in your Zoom account as well as to the Media Center's media server.

Alternative Hosts

Allows another licensed Zoom user to start the webinar in the host's absence.

Find more information on webinar scheduling and settings here: Webinar Scheduling.

Inviting Panelists

Panelists are full participants in a webinar and would be the role for any virtual guest speakers at your event. They can be seen, screen share, annotate, etc. Find more webinar role information here: Webinar Roles.

1. Scroll down to the Invitations section after Scheduling the webinar.

Webinar Settings
2. In the Invite Panelists row, click Edit.

3. In the popup window, add the information for each of your panelists and then click

Invite Panelists