Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, Chat, and answering polling questions.
On the other hand, meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance.
For a more detailed comparison of Meeting vs Webinar, click here.
There are a very limited number of 500 seat Zoom Webinar licenses available upon request for faculty, student (student organization use), and staff accounts.
To request a license, email media@law.gwu.edu with complete event details and your role regarding the event; OIT staff will get back to you with a determination based on availability and appropriateness.
Scheduling and managing a Zoom Webinar is nearly identical as with a regular meeting. There are just a few differences in the settings you can adjust.
1. Log in to your @law gmail account.
2. Click the 9 dot menu, scroll down, and click Zoom.
3. Click Webinars in the left panel.
4. Click Schedule a Webinar.
5. Input the webinar information and adjust the settings. Recommended setting adjustments are shown below but they are ultimately up to the needs and wants of the host.
6. Click Schedule to save and schedule the webinar.
Many Zoom Meeting settings also apply to Webinars. Please reference the Zoom Settings & In-Meeting Controls section under Using Zoom Meeting. Below is a list of suggested settings based on experience with previous Webinars at the Law School.
Allows the Host and Panelist to turn their video on during the webinar session.
Q&A: Feature that allows users to ask questions and the hosts and panelists to answer.
Enable Practice Session: Starts the webinar in a practice session with hosts and panelists only, before going live.
Automatically record webinar in cloud: Records the webinar automatically and uploads to the cloud in your Zoom account as well as to the Media Center's media server.
Allows another licensed Zoom user to start the webinar in the host's absence.
Find more information on webinar scheduling and settings here: Webinar Scheduling.
Panelists are full participants in a webinar and would be the role for any virtual guest speakers at your event. They can be seen, screen share, annotate, etc. Find more webinar role information here: Webinar Roles.
1. Scroll down to the Invitations section after Scheduling the webinar.
2. In the Invite Panelists row, click Edit.
3. In the popup window, add the information for each of your panelists and then click
Save.
