GW Law faculty can use a GW Law Zoom account to deliver lectures. Your GW Law Zoom account uses your GW Law Google account for authentication. You can choose to associate your personal Zoom account with GW Law by using the SSO option. Please follow these instructions to activate your GW Law Zoom account.
There are several ways to access your GW Law Zoom account.
through your MyLaw Portal course site [scheduling and joining lectures]
through the GW Law Google apps menu [to access the settings dashboard]
Desktop client installation is required to access all of Zooms features. Please follow these instructions to install the app.
All lectures related to a GW Law course must be scheduled using the MyLaw portal in order to be automatically made available to all students within the course. Meetings scheduled outside this portal will not be automatically made available for all students in your course.
Select the course you want to schedule meetings for along the right side of the page.
Click the Join Zoom Lecture button
In the top right corner click Schedule a New Meeting
Fill out the form using the following guidelines
Topic: Your course name is auto-populated here. Do not delete the title but you may add on (ex: 9999-10 Web Portal Law Week 1 Lecture 1). The Office of Instructional Technology uses your Course Number and Section Number to permission academic recordings for students to view.
When: The start time as defined by the schedule of classes for the first course meeting. You can edit the start time down to the minute by clicking on the box and manually typing in the time. Ex: 2:05 PM
Duration: The length of time your lecture is scheduled to last according to the schedule of classes.
Recurring Meeting: Check this box if you are scheduling for the entire semester.
Recurrence: Select Weekly
Occurs On: Choose the days of the week you would like this meeting to recur on
End Date: The last day of the semester in the Law School is 04/14/2021
Registration: Do not check
Security: We do not recommend changing the password, it is unnecessary for meetings scheduled through the MyLaw portal.
Waiting Room: For course meetings, we do not recommend using the waiting room. Leaving this box unchecked will allow attendees into the meeting automatically without requiring any action on part of the host.
Meeting Options: We do not recommend changing these options. If you do not want a meeting to automatically be recorded and sent to your class folder, you may uncheck Record the meeting automatically in the cloud
Alternate Hosts: If you have a teaching assistant or other user you would like to assist with managing you meeting, enter their @law email address here to give them host permissions.
Select Save to save your meeting. Students registered for your course can now access this meeting by using the Join Zoom Lecture button on the MyLaw course site.
For additional assurance, share the link with students registered for your course by using the instructions in the next section.
On the following page, you will see all the details of your meeting
Time: Shows the details of your meeting. If the meeting is recurring, you will see the option to See all Occurrences. Here you can delete meetings from specific days.
Add to Calendar: Optionally, you may add an event for this meeting to your personal Google Calendar, Outlook Calendar, or Yahoo Calendar. *If you get an error message, you may need to log in to your Zoom.com profile and authenticate your Calendar under Calendar and Contact Integration.
Invite Attendees: This is the direct link to share with outside attendees. You may also Copy Invitation for full instructions to send out. *If the meeting recurs, this link will not change for future meetings, proceed with caution when sending invitations to non-GW Law attendees.
Polls: Polls may be created in advance using the Add button at the bottom of this page.
You can access the dashboard for your Zoom account by logging into your GW Law email and using the nine dot Google Apps menu.
Ignore Schedule a New Meeting Do not start a meeting from the Settings Dashboard
Edit Settings for meetings scheduled in the future and create polls in advance of a meeting.
Use the Zoom Settings Dashboard to view your upcoming and previous meetings.
DO NOT schedule a class lecture from the Zoom Dashboard.
To edit settings, click on the link for the specific meeting under the Topic column in the meetings list. See sections herein for detailed instructions for specific settings.
You can also use the Zoom Dashboard to review settings for Meetings, Recordings, and Telephone. Many settings are configured at the institution level and not available at the account level. Contact email@example.com to arrange support for individual settings.
Two types of reports are available.
Usage: View Meetings, Participants, and Meeting Minutes within a specified time range
Meetings: View registration reports and poll reports for meetings
All Zoom meeting links for your courses are hosted and managed by the MyLaw portal. Make sure you are signed into your Law School Google account prior to accessing your MyLaw portal or make sure you know your Law School credentials.
All Zoom lectures, created using the links on the course sites in the MyLaw Portal, are set to auto-record. Once the lecture ends, it is sent to the Law School's media server and made available to all students registered in the course. This process of making recordings available is subject to processing times, plan for overnight processing. When you end your lecture, simply End the Meeting for all and your. recording will be stopped.
If you stop the recording and need to restart it during the same lecture, click the Record button in the menu bar, then select Record to the Cloud.
To disable/enable your microphone, click on this button.
Upon entry to your lecture, all students are muted by default. Inform your students when you will allow them to unmute themselves.
|Video||To disable/enable your webcam, click this button.|
|Security||Provides you information about the session encryption.|
|Participants||View the list of participants in your class session.|
|Chat||Send a message to one person (private chat) or to all participants|
|Share Screen||Share your desktop (everything you have open) or select a specific application to share (e.g., Microsoft Word)|
|Polling||Create Polls to use in your Zoom sessions. You can create them on the fly or before your class session from your Zoom Service Dashboard|
|Recording||Use these buttons to either Pause or Stop your session recording.|
|Breakout Rooms||Create Breakout Rooms in the middle of your live session.|
|Reactions||Add non-verbal emoji reactions to the session.|
Each Zoom account can choose their personal view of the Zoom session. The view selector is at the top right of your screen.
Speaker View displays only the person speaking in the main display box. All other participants are displayed in the top panel.
Gallery View displays thumbnalis of participants in a grid pattern. Dependnng on your computer, you can display up tp 49 participants in a single screen. For meetings with more than 49 participants, there will be multiple gallery pages and scroll arrows to display those pages.
Co-hosts can be assigned in-meeting or in advance of a meeting. The screenshot below shows how to make a participant a co-host using the participants list in-meeting. To make someone a co-host in advance of a meeting, use the nine-dot Google Apps menu to login to Zoom, edit meeting details, and assign co-hosts using their @law.gwu.edu email. Images of this process are at the top of this guide under How to schedule a Zoom lecture.
If you would like to use lecture specific settings such as pre-defined polls or breakout sessions you should schedule the lectures in advance.
Use the instructions above to schedule a course meeting through the MyLaw portal.
Go to your Law School email and click the nine-dot Google Apps menu in the top right of the screen, click Zoom. Alternatively, you can go to law-gwu-edu.zoom.us and sign in with your LawID
Once you are in your Zoom profile, go to Meetings on the left side of the page
Find the specific meeting you would like to edit and click on the title of the meeting, it should be linked in blue
Polls can be created at the bottom of this page
To continue to pre-assign breakout rooms, click Edit this Meeting
Under Meeting Options, check the box marked Breakout Room pre-assign
Create Rooms allows you to manually create rooms here in Zoom, if you feel comfortable with CSVs you may click Import from CSV
To pre-assign breakout rooms you need each participants @law.gwu.edu email address
Click Save in the Breakout Room Assignment window if you create rooms manually
Click Save once more to make sure all changes are applied to the meeting.
Zoom gives hosts the ability to create and distribute a poll during a Zoom session. Once the host ends the poll results will display for all participants.
Breakout rooms allow a host to place participants into smaller groups. This can be useful for small group discussion and activities. Breakout rooms are controlled and managed by the host.
The host can accomplish this using the breakout button on the toolbar. The host then defines how many rooms to create. The host can manually define which participants go into which room or allow Zoom to automatically place participants in rooms using a randomizer.
The host can accomplish this through the Zoom Settings Dashboard. This process is detailed at the top of this guide.
For more details about breakout rooms, view the Zoom Breakout documentation.
We recommend using Zoom to hold office hours to minimize the need for other tools. While you are welcome to use other meeting tools if you feel comfortable using your own service, the instructions below will help you choose the right settings when scheduling a meeting through the MyLaw portal. Please use the instructions above to schedule your office hours and change the referenced settings below. Office hours need to be scheduled through MyLaw to be accessible by all students.
By choosing to use Zoom for office hours, you have the ability for certain restrictions and options.